Any travel not approved by your college will not be considered for this bursary.

Travel grants are awarded to students seeking financial support for traveling opportunities, which serve to enhance their academic and professional profile. Interested applicants must be member of the GSA during the semester of travel. Once a complete application has been received, the GSA Finance Committee will review it, and successful applications may be eligible for up to $500.00.

Applicants may receive funding only once per degree for Master’s students and twice per degree for PhD students. Successful applicants will be notified within approximately 30 days of the application deadline. The GSA Finance Committee is responsible for reviewing the applications and approving any funding.

Guidelines

1. Students applying for a Travel Grant must be presenting at a conference for academic or research related purposes. The student’s name must appear on the conference agenda, other official document, or for research-related travel, be accompanied by a letter from the advisor or department (this must be on university letterhead with a signature and position), outlining the purpose of travel.
2. Grants will be reviewed on a first come first serve policy. The committee reserves the right to award grants to those whose trips require the greatest financial outlay.
3. The graduate student must be registered during the semester of application and during the semester of travel.
4. Only travel, accommodation, and registration (applicable for conferences) costs will be considered. The GSA will not reimburse meal expenses.
5. Please note that boarding passes are required to claim flight expenses. If alternate modes of transportation are used (e.g., bus or train), proof must be submitted with the application in the form of a ticket and/or receipt.
6. Proof of attendance is required, such as an agenda, brochure, name tag, etc.
7. Collection of Information as part of the application process, we collect specific information, including but not limited to:
   • Conference name(s)
   • Proof of attendance/abstract attendance
   • Student identification number
8. Verification of Funding Sources Applicant funding details will be cross-referenced with the Office of Graduate and Postdoctoral Studies (OGPS) to verify whether individuals are recipients of the Braithwaite Award.
   • Given the larger endowment associated with the Braithwaite Award (up to $5,000), recipients of this award are generally considered to have sufficient travel support and therefore may not be prioritized for GSA Travel Grant funding.
   • The GSA Travel Grant (up to $500) is intended to support students with fewer funding opportunities.
9. Confidentiality All applicant information and supporting documentation submitted will remain strictly confidential and will only be used for the purpose of assessing eligibility and administering the Travel Grant.

Withholding information or failing to disclose information that impacts the calculation of available students’ funds may result in the non-approval or withdrawal or your grant application.

*The term “conference” will be applied as broadly as possible to allow students from all faculties to apply for this grant.

Application Procedure

Please read and follow the guidelines carefully when applying and respect the decision of the GSA Finance Committee on the outcome of your application.

Please submit the following documents through this form.

1. Application form
2. Proof of participation (i.e., submission and/or acceptance of abstract, brochure, certificate, research proposal, proceedings, etc.)
3. Copy of original receipts, along with an explanation (please see example on following page), of the following expenses during the time of the conference:
   1. Accommodation (receipt must be under your name)
   2. Travel (boarding pass or receipt)
   3. Registration fees (receipt must be under your name).
4. A letter and expense list covered by other funding sources, if applicable
5. Letter from advisor or department depicting level of expected funds, or lack thereof, from all sources. This letter must be written on an official University letterhead and signed.